Summary
Overview
Work History
Education
Skills
Interests
Hobbies
Timeline
Generic
Alina Beraru

Alina Beraru

Luxembourg

Summary

Quickly operational, reliable, flexible, team player, motivated, organized, punctual, resistant to stress, friendly, resourceful, goal oriented, inter-personal communication skills, effective management of workflow. Autonomous and curious, willing to take initiatives and act proactively. Very good communication skills, experienced in working in multicultural and multinational environments.

Overview

19
19
years of professional experience
6
6
years of post-secondary education
4
4
Languages

Work History

Business Assistant

IPF Management
07.2024 - 05.2025
  • Company Overview: a leading alternative financing provider solely dedicated to the healthcare sector.
  • Assist with administrative paperwork and documentation
  • Coordinate document dispatch for signature and track follow-ups
  • Purchase orders management for supplies and services
  • Manage and follow up payments and reconciliations
  • Handle daily mail collection, sorting, and distribution
  • Maintain and update records, databases, and archive files
  • Track and process team expenses
  • Review AML screening
  • Update and maintain the company website
  • A leading alternative financing provider solely dedicated to the healthcare sector.

Senior Administrative Assistant / Support officer

Luxembourg-City Incubator
02.2024 - 06.2024
  • Company Overview: The Luxembourg-City Incubator is a startup incubator launched by the Chamber of Commerce. It is one of the larger incubators hosted within the House of Startups.
  • Administrative paperwork assistance
  • Dispatching of documents for signature and related follow up
  • Purchase orders management for supplies and services
  • Manage and follow up payments and reconciliations
  • Daily mail pick-up, sorting, and distribution
  • Create and update records and database; archiving files
  • Managing meeting rooms
  • The Luxembourg-City Incubator is a startup incubator launched by the Chamber of Commerce. It is one of the larger incubators hosted within the House of Startups.

Administrative Assistant / Support Officer

Pandoo Luxembourg
01.2019 - 01.2024
  • Company Overview: Pandomus is duly licensed by the CSSF to act as administrative agent of the financial sector, company domiciliation agent, client communication agent, and as a professional providing company formation and management services.
  • Invoice creation, processing and follow-up
  • Purchase orders management for supplies and services
  • Opening of physical files and classification of documents
  • Creation of company profiles, follow-up and continuous update of status
  • Preparation of cover letters for official correspondence with customers and suppliers
  • Archiving of client files
  • Preparation of the annual accounting reports which will be subsequently used by the Accounting department
  • Pandomus is duly licensed by the CSSF to act as administrative agent of the financial sector, company domiciliation agent, client communication agent, and as a professional providing company formation and management services.

Project Management Assistant

Deloitte Luxembourg
06.2018 - 12.2018
  • Company Overview: one of Luxembourg's largest, strongest and oldest professional services firms, providing quality services in audit, accountancy, tax, financial advisory & consulting.
  • Main responsibility: assist teams of professionals in their daily tasks
  • Supporting the audit teams in anticipation of their activities as well as ensuring the achievement of customer and business priorities
  • Organizing client meetings and business trips
  • Coordinate and handle all the administrative aspects of year-round audits, including planning, staffing and budgeting
  • Ensuring compliance with customer needs and self-initiative in cooperation with the responsible managers in the organization of audit engagements and audit letters
  • Communication with service providers
  • One of Luxembourg's largest, strongest and oldest professional services firms, providing quality services in audit, accountancy, tax, financial advisory & consulting.

Back Office Specialist

Firstfloor.s.a.
03.2013 - 06.2018
  • Company Overview: Luxembourg-Interior design and complete customized architectural solutions
  • Analyze customer requests, provide the best solution, preparing offers and sales contracts
  • Resolve requests and complaints from customers
  • Updating logistic database
  • Tracking shipments and sending shipping documents
  • Follow document flows
  • Sales and customer service
  • Customer invoicing
  • Back office administrative tasks
  • Luxembourg-Interior design and complete customized architectural solutions

Order Management Officer

Accenture Timisoara, Romania
09.2011 - 01.2013
  • Company Overview: Is one of the world's leading organizations providing management consulting, technology and outsourcing services.
  • Create customer sales and purchase orders in SAP/CRM
  • Send purchase orders to suppliers / Check stock at suppliers
  • Communicate with relevant people for solving issues on requests
  • Accomplishing supplementary tasks for the defined non-standard processes
  • Check and process invoices
  • End-of-month reporting and Management reporting
  • Provide on-the-job training to new employees
  • End-user assistance and support for IT systems (SAP, proprietary IT systems)
  • Is one of the world's leading organizations providing management consulting, technology and outsourcing services.

Customer Service Analyst/Administrative Assistant

Orange Telecom - Bucharest, Romania
11.2008 - 08.2011
  • Company Overview: market leader in mobile communications
  • Order management in SAP/CRM
  • Check and process invoices
  • End-of-month reporting and Management reporting
  • Provide on-the-job training to new employees
  • End-user assistance and support for proprietary IT systems
  • Secretarial activities on request
  • Market leader in mobile communications

Sales advisor

Procter & Gamble - Bucharest, Romania
07.2006 - 10.2008
  • Company Overview: one of the largest producer of consumer goods on the market.
  • Analysis of customers' needs, preparing offers tailored to customers' specific requests
  • Prepare action plans and schedules to fulfil customer specific targets
  • Prepare presentations, proposals and sales contracts
  • Create development opportunities by finding new customers
  • Develop and implement special sales activities to reduce stocks
  • Provide on-the-job training to new sales employees
  • Participate in marketing events, such as seminars, trade shows, exhibitions
  • One of the largest producer of consumer goods on the market.

Education

Bachelor's degree - Managerial and Organizational Psychology

Sociology - Psychology University
01.2007 - 01.2010

Baccalaureate - Finance - Accounting

Economical College "lon Ghica"
01.2001 - 01.2004

Skills

  • operational
  • reliable
  • flexible
  • team player
  • motivated
  • organized
  • punctual
  • resistant to stress
  • friendly
  • resourceful
  • goal oriented
  • inter-personal communication skills
  • effective management of workflow
  • autonomous
  • curious
  • willing to take initiatives
  • act proactively
  • very good communication skills
  • experienced in working in multicultural environments
  • good knowledge of SAP
  • good knowledge of ERP
  • Accounting tools
  • Microsoft Office
  • collaborative platforms
  • Sharepoint
  • Wiki

Interests

Travel
Reading
Jewellery design
Dance
Sport

Hobbies

Travel,  Reading,  Jewellery  design,  Dance, Sport,  Painting,  Cooking

Timeline

Business Assistant

IPF Management
07.2024 - 05.2025

Senior Administrative Assistant / Support officer

Luxembourg-City Incubator
02.2024 - 06.2024

Administrative Assistant / Support Officer

Pandoo Luxembourg
01.2019 - 01.2024

Project Management Assistant

Deloitte Luxembourg
06.2018 - 12.2018

Back Office Specialist

Firstfloor.s.a.
03.2013 - 06.2018

Order Management Officer

Accenture Timisoara, Romania
09.2011 - 01.2013

Customer Service Analyst/Administrative Assistant

Orange Telecom - Bucharest, Romania
11.2008 - 08.2011

Bachelor's degree - Managerial and Organizational Psychology

Sociology - Psychology University
01.2007 - 01.2010

Sales advisor

Procter & Gamble - Bucharest, Romania
07.2006 - 10.2008

Baccalaureate - Finance - Accounting

Economical College "lon Ghica"
01.2001 - 01.2004

Similar Profiles

CREATE PROFILE
Alina Beraru