Summary
Overview
Work history
Education
Skills
LANGUAGES
Websites
Timeline
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OLIVIA WEYLAND

OLIVIA WEYLAND

Luxembourg

Summary

Experienced and versatile administrative professional with over 10 years experience in executive assistance, office management, and corporate communications in multinational environments. Demonstrates high organizational precision, confidentiality, and cultural adaptability. Proven success in supporting senior leadership, managing internal workflows, coordinating cross-departmental communication, and delivering results under pressure. Fluent in six languages with strong interpersonal and multitasking skills suited for fast-paced, international organizations.

Overview

15
15
years of professional experience

Work history

Communication & Personal Assistant to CEO

CSM INGREDIENTS SARL
LUXEMBOURG, LU
01.2023 - 09.2025
  • Supporting multilingual correspondence and reporting across six countries, producing high-quality English, German, and Italian documents used in regulatory filings, board briefings, and internal/external communications.
  • Maintaining organized filing systems and ensuring accurate documentation tracking in line with internal governance procedures, facilitating compliance and audit-readiness across departments.
  • Managing the CEO’s schedule and serving as the primary point of contact for internal and external communications, including speech writing, presentations, PR and interviews.
  • Managing executive international travel logistics across all continents, including flight bookings, visa arrangements, and budget tracking, ensuring full compliance with organizational travel policies and timelines.
  • Maintaining LinkedIn and website content for CSM Ingredients & HIFOOD webpages, including editing text and visuals for brochures and flyers.
  • Organizing and executing events including trade shows (Germany & France), press tours (Italy and UK), and team events (Luxembourg, Germany & Italy).

Office Manager & Executive Assistant

FERRERO FAMILY OFFICE
LUXEMBOURG, LU
01.2019 - 01.2023
  • Served as the central coordination point between HR, Legal, and Finance departments, streamlining administrative workflows and improving internal response times.
  • Prepared payroll and supported HR with recruitment and on-boarding of new hires.
  • Supported the legal department with company formations and liquidations, managed bank accounts including KYC and general compliance matters.
  • Handled accounting and financial tasks such as invoices, orders, and electronic payments.
  • Managed international business travels and company fleet.
  • Planned and executed internal team-building events and off sites in Italy and Luxembourg, managing logistics, budgeting and vendor coordination.

Executive Assistant to the Global Head of Supply Chain

FERRERO TRADING LUX
LUXEMBURG, LU
01.2017 - 01.2019
  • Planned and coordinated complex international business trips, including flight and hotel bookings, visa arrangements and budget management.
  • Handled confidential corporate documents, financial reports, and strategic materials with discretion.
  • Prepared executive-level presentations, communication materials, and management reports for high-impact meetings.
  • Liaised with internal departments, law firms and auditors to streamline internal workflows enhancing cross-functional coordination.
  • Organized board meetings, overseeing agenda development, participant coordination, minute-taking and follow-up documentation.

Executive Assistant to the CEO and Office Manager

HSH NORDBANK
LUXEMBOURG, LU
01.2016 - 01.2017
  • Organized and participated in board meetings and general assemblies.
  • Liaised with internal departments, shareholders, law firms, auditors, and regulatory authorities.
  • Supported management on filing documentation related to topics such as KYC, conflict of interest, fraud prevention, and anti-money laundering.
  • Prepared internal and external reports and conducted service provider analyses.
  • Responsible for internal and external Service Provider Management.
  • Organized seminars, conferences, and team events in Luxembourg.

Project Manager & Supervisor

T.I.P. BIEHL & PARTNER
TRIER, DE
01.2011 - 01.2016
  • Conducted and led national and international market research projects for quality improvement, process optimization, and product development (e.g., Ferrero DE, Telekom DE, STATEC Luxembourg).
  • Analyzed empirical studies and created insightful reports and client presentations (e.g., for BfR, Galeria Kaufhof, Bitburger Brewery Group).
  • Coordinated teams and resources in Germany, Luxembourg, France, and Italy to ensure timely and cost-effective delivery of market research studies.

Education

First State Examination - German and Italian Language and Literature

UNIVERSITY OF TRIER

Skills

  • Executive Support
  • Meeting & Event Coordination
  • Agenda & Travel Management
  • Copywriting & Editing
  • SAP
  • SAGE BOB 50
  • Multiline
  • Canva/CapCut
  • Microsoft Office & SharePoint
  • Adobe Photoshop
  • Negotiation Skills
  • Discretion & Confidentiality
  • Relationship Management
  • Emotional Intelligence
  • Cross-Cultural Communication

LANGUAGES

English (C1)
German (native)
Italian (C1)
French (B1)
Polish (B1)
Luxembourgish (B1)

Websites

Timeline

Communication & Personal Assistant to CEO

CSM INGREDIENTS SARL
01.2023 - 09.2025

Office Manager & Executive Assistant

FERRERO FAMILY OFFICE
01.2019 - 01.2023

Executive Assistant to the Global Head of Supply Chain

FERRERO TRADING LUX
01.2017 - 01.2019

Executive Assistant to the CEO and Office Manager

HSH NORDBANK
01.2016 - 01.2017

Project Manager & Supervisor

T.I.P. BIEHL & PARTNER
01.2011 - 01.2016

First State Examination - German and Italian Language and Literature

UNIVERSITY OF TRIER

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OLIVIA WEYLAND