Ruchita Sookha
Belvaux
Summary
Hard-working and reliable Senior Fund Administrator with over six years of experience. Highly analytical, fast learning and skilled at working quickly and accurately under tight deadlines. Adopt a collaborative approach with colleagues at all level to meet expectations.
Overview
6
6
years of professional experience
Work History
Supervisor
Northern Trust
10.2024 - Current
- Has a good understanding of the various Alternatives structures in Luxembourg and the regulatory requirements surrounding the different structures and demonstrate these through daily issues being addressed and answered.
- Overseeing the day to day operations and deliverables of the administration team, ensuring KPIs and deadlines are met.
- Review of the daily deliverables and tasks of the administration team and sign off/approve the various reports and work deliverables, including but not limited to client and investor onboarding and set up, capital call and distribution, cash management, client and investor queries.
- Adherence to the company policies and procedures and ensuring the relevant processes and controls are implemented by the administration team in performing their day to day functions.
- Performing the oversight review of the work done by the outsourcing team ensuring the oversight governance in place are adhered to.
- Bookings & finalization of partners' transfers in Investran.
- Prepare equalisation, capital call and distribution workings, subsequently perform bookings on Investran accounting. Lastly, generate the notices using Investran Report Wizard and Investran Reporting Services.
- Ensure the static data for all investors are up to date.
- Demonstrate the ability to communicate at all levels whether external or internal and build a strong client relationship.
- Liaise with internal and external parties like AIFMs, auditors, tax advisors to identify and address any issues arising.
- Provide on the job training to all levels of the team.
Senior Fund Administrator
CITCO FUND SERVICES (LUXEMBOURG) SA
03.2022 - 09.2024
- Cultivated strong relationships with clients, delivering exceptional service and maintaining high levels of satisfaction and retention.
- Manage daily queries of clients and investors and ensure we revert in a timely manner.
- Point of contact for clients and take charge of client meetings.
- Update NAV and distribute reports to investors.
- Maintain shareholders' registers.
- Capital call/ distribution process, including review of payments, notices and sign-off of internal checklists.
- Process transfers & redemptions and ensure communications are sent if needed.
- Ensure all investor static data is accurate.
- Communicate with AML team on a regular basis to ensure appropriate CDD is in place for each investor.
- Assist on audit queries.
- Provide guidance and review work for junior team members.
- Conduct quarterly performance reviews and evaluation for junior team members.
- Provide instruction on task delegation and prioritization of work.
- Ability to work autonomously
Fund Administrator
AZTEC FINANCIAL SERVICES (LUXEMBOURG) SA
08.2021 - 02.2022
- Ensured timely NAV calculations, consistently meeting deadlines and maintaining investor confidence.
- Administer funds, management companies and associated fund structures within the team and liaise with clients on a daily basis.
- Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of boardpacks.
- Draft board minutes and resolution.
- Maintain accurate investor records on eFront and process investor changes.
- Prepare manual and electronic payment instructions.
- Process and co-ordinate fund operations including capital calls and distributions.
- Ensure regulatory and statutory fillings are made in a timely manner.
- Update share registers and assist with audit queries.
Junior/ Fund Administrator
IQ EQ (Jan to June 2021) and AXYS Group
05.2019 - 07.2021
- Handle the day-to-day administrative duties of different fund structures.
- Assist with the incorporation of funds.
- Perform bank account openings, record subscriptions and redemptions and process payments.
- Prepare boardpacks and circulate to board members.
- Liaise with regulatory bodies to meet all requirements.
- Perform client due diligence checks as per AML code.
Education
Bachelor of Science - Economics And Finance
University Of Mauritius
Reduit10-2019
Skills
- Investran
- Microsoft Office
- Attention to detail
- Goal oriented
Referral
Antish Dabydoyal - Northern Trust
AD514@ntrs.com
PEYMAN KHOSHNAM - Citco Fund Services (Luxembourg) SA
pkhoshnam@citco.com
WENSLEY CAROOPEN - AXYS Group
wensley.caroopen@axys-group.com
Timeline
Supervisor
Northern Trust
10.2024 - Current
Senior Fund Administrator
CITCO FUND SERVICES (LUXEMBOURG) SA
03.2022 - 09.2024
Fund Administrator
AZTEC FINANCIAL SERVICES (LUXEMBOURG) SA
08.2021 - 02.2022
Junior/ Fund Administrator
IQ EQ (Jan to June 2021) and AXYS Group
05.2019 - 07.2021
Bachelor of Science - Economics And Finance
University Of Mauritius
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